Time Management Tools To Organize Your Time Wisely
Having the right tools at hand helps us save time and do things efficiently. Check out the tools and resources I use to schedule my day and pencil in tasks, along with applications or programs that make my daily life easier to manage.
- By Stephanie from Piloto151
- March 1, 2022
- 6 min read
I am a morning person! Yes, we do exist! To be productive, I find that getting enough sleep helps me stay awake longer. I guess that’s obvious though. But let’s be honest, how will tips & tricks help out when you can’t concentrate?
I find that mornings are my time to shine: I’m most attentive and concentrating is a lot easier than other times of the day. I try to get as much done as possible before reaching lunchtime. I don’t know about you, but it’s extremely difficult to function after 2 PM.
Personally, I leave the tasks I most enjoy, or those that I don’t have to face my computer screen, for the afternoon. Study your energy ups and downs. What hours of your day are your most productive? During those times, schedule tasks that require your full concentration (dealing with numbers, technical writing, etc).
Planner or Agenda
Even though there are vast technological/digital planners and tools, I like to physically write down my daily tasks. I currently have a Passion Planner, which I absolutely love. Using an agenda will help you have a better understanding of your time throughout the week or month. But if you prefer a digital agenda or planner, try out Todoist or Wunderlist.
Trello or Asana
These have many uses, but for teams who work remotely and need to coordinate information, organize themselves as a team, and set timelines, both work very well. Our team likes using Redbooth for those task assignments as well as keeping track of all happenings.
Calendar or Reminder
If you’re able to remember everything, you deserve a round of applause. I can’t, so the Calendar or Reminders app on my cell phone is a total lifesaver. I mean, let’s face it, I even have a reminder to remember it’s lunchtime.
Notion
Always have your documents accessible for editing and sharing purposes. They synchronize, so you avoid different versions of the same document and you see changes made in real-time. And if you’re hooked on using Command + S in order to save your documents, Notion lets you skip this step.
Google Drive
A storage drive that stores, syncs, and keeps your files & archives so you have every one of your files handy.
Grammarly
This extension is a lifesaver! It proofreads, revises grammatical errors, and detects plagiarism. You can also enjoy a desktop version.
Power Thesaurus
If you’re a copywriter or blogger, this thesaurus is your best friend. Download the extension for Google Chrome. It comes in super handy when you are grasping for words.
Bit.ly
To shorten long links and customize them to your liking, add this Chrome extension for easy use.
Slack
Like Whatsapp but for work teams. Slack allows teams to create channels to discuss specific topics and communicate updates/statuses in real time.
Gain
If you manage social media channels, Gain is one of the best applications (in my opinion) to plan, schedule and manage all of your social accounts and the content that will live within them.
Sendgrid & Hubspot
Get creative with newsletters! This app allows you to schedule your email and send out email blasts to your email list. Other apps to consider are Mailchimp and MailerLite which have similar functions.
Hope my recommendations as well as these tools to schedule yourself and go through your day efficiently are useful to your work and personal life.
About Piloto 151
Piloto 151 is the destination for virtual offices, flexible workspaces, and private office space. With coworking spaces in the heart of San Juan, Puerto Rico, our spaces have been designed to inspire creativity, cultivate connections, and celebrate wins.
Let us help you prepare your business for landing in paradise, from incorporating your business, getting a physical business address, and virtual mailbox services to permitting and certification under Puerto Rico’s world-class tax incentives, including Act 60. Contact us to get started.
